Closed Session Special Action - Adding Items to the Closed Session Meeting

Adding items to a Closed Session must be completed within a meeting rather than at the meeting template level. From the Meeting drop down menu, select Closed Session from the drop down to begin adding items.

In the closed session meeting, click " Add Item" to begin adding new items. Items added in the closed session will appear in the Closed Session Agenda, Minutes and to meeting attendees who have access to closed in the attendee group.

Adding a New Item in Closed Session

Agenda items added in closed will appear in the Open under the designated Special Action category and will display the Open Title and Open Description fields in the Open Session agenda. All other fields will be contained within closed.

The table below explains the fields used in the "Add Agenda Item" flyout.

Field	Explanation
Open Title	Open Title of the Item you wish to add, up to a maximum of 1500 characters as it appears in the open session under the Special Action Closed Item in the open session.
Closed Title	Closed Title of the Item you wish to add, up to a maximum of 1500 characters as it appears in the closed session.
Parent	User can skip as not applicable
Place item after	User can skip as not applicable
Open Description	Allows the user to capture additional information on the agenda item and will populate by default on the open agenda.
Closed Description	Allows the user to capture additional information on the agenda item and will populate by default on the open agenda.
Sponsor(s)	Sponsors are often defined as an eScribe user who has sponsored an item and would like to receive notifications on when the item begins an approval process.
Department	Allows an Administrator toc capture which Department drafted the Document. If adding an approved report to the closed session, department will added automatically.
Attachments	Allows the user to upload attachments that will appear in the meeting for closed only.