Excluding attachments from the Agenda

Specific attachments within an agenda package can be excluded from the public-facing document. Excluded attachments  will remain within the meeting and can still be viewed and managed by Administrators. Examples of documents  that may be excluded include personal information, financial information, quotes, litigation-related materials, and security or law-enforcement-sensitive records.

To exclude an attachment, use the options menu to right of the document to be excluded and click" Exclude from Agenda".  The attachment will continue to appear in the meeting to the Administrator. 

The excluded attachment(s) will be denoted with an X for reference. To add the excluded item back to the agenda, click the options menu to the right to include the document.

Preparing the Agenda with Excluded Attachments

When preparing the agenda, the excluded items will not appear in the Full Package. To confirm the package does not contain the excluded attachments, click View Package.

 Publishing the Agenda to the iFrame

When publishing the HTML Agenda to the iFrame, Administrators will only see list of available attachments that can be published to the internet.  The PDF files will not include the excluded attachments. 

Publishing the Agenda to Participants

The published Agenda package to Participants will not contain the excluded attachment(s) however the attachment will be visible within the meeting. Participants can open and download the excluded attachment(s) by using the options menu to the right.