Administrators are able to create Documents in a similar fashion as the Contributors from within their own Administrator view. Administrators will be able to see all Draft and Approved Documents in eScribe, that have been created by all Contributors. Administrators can manage Documents here and click the "New Document " button to create their own draft report.
Complete the Create Document pop out below and click Create to complete the report using the desired report template.
| Field | Explanation |
| Document Name | Title of the Document as it appears in the Draft List and on the Agenda as an attachment. |
| Meeting Type | Meeting Type the report is associated to (Council, Committee of the Whole, etc.). |
| Meeting Date | The Meeting Date the Document is associated to. Changing the meeting date will change the value in the Deadline column. |
| Agenda Item | Agenda Item refers to where the Document will be located on the Agenda. |
| Department | Refers to which Department from the Document originated from. |
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Document Number |
Document Number is a unique number made up of variables that are appended to the Document Nam and will appear on the Signature Page. |
|
Title |
Text will appear once the user has entered their Title/Subject in the Word Document and will be extracted and displayed here. |
|
Description |
Text will appear once the user has entered their Description in the Word Document and will be extracted and displayed here. |
| Confidential Document |
By selecting the report as a Confidential Document, this allows specific users in the Department with access to closed session to view or edit the report accordingly.
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| Sponsors | A Sponsor is typically the person sponsoring the presentation of this report. |
| Comments | Notes made from the Author of the report to the members in the Department as well as users who have access to the report. |
| Attachments |
Allows users to upload and edit attachment as required. Accepted file types are the following:
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