To get visibility on meetings, this is done with Attendee Group set up and Participant publishing. 

Attendee Group 

Go to Main Navigation Bar > Users & Groups > Attendee Groups

For each time an attendee group is created, you must include the individuals who will need visibility to the meetings (admins, staff writers and participants). When that attendee group is applied to a meeting, the system will recognize those names. 

When you are at Attendee Groups, you can add attendees to an existing group by clicking on Add Attendee. 

When you are here, you will fill out the Attendees fly out about the new attendee. Once you complete the fly out, click on Add Attendee on the top right corner of the fly out. 

NOTE: For managing the attendance for the Minutes package, you can remove their name there by not selecting Roll Call and Agenda under the Display section. This will allow staff writers (Contributors) to get visibility to the meetings for report/ document submissions. At a specific meeting level, you can change these settings, if needed. 

Participant Publishing

Go to Main Navigation Bar > Meetings > select specific Meeting > Publish (Tab bar) > Participants (drop down)

Once the users are added to the attendee group, you can give them access to the meeting by publishing the meeting date and agenda to the Participants tab.

In the Participants menu, you can publish the Meeting Date to Participants and Contributors. They can then see the date, when they log into eSCRIBE. 

Once Administrators publish the agenda, Participants and Contributors will get access by clicking on the meeting date in their accounts.