Publishing the Meeting to Participants

When logging into eScribe via the web browser, meeting participants are only able to view meeting content that has been published by a meeting administrator. To publish the meeting, you need to select Participant under the Publish tab. Main Navigation Bar > Meetings > select Publish (Tab bar) > select Participant  > Publish

To publish the meeting, click on Publish to complete that action.  Once the meeting site has been published, participants will be able to view the agenda and all attachments, and use any of the features that have been enabled for the meeting type. Meeting notifications are not sent when a meeting has been published.

Sending Notifications to Meeting Participants

When a meeting is published to the participants, they will not receive an email notification automatically. To notify users within the attendee group that the meeting has been published, click "Send Notification".

Select from the list which types of users should be notified that the meeting has been published and ready for access and click "Send" or cancel to go back to the previous screen.

Sample Email sent to recipients of a Meeting published:

 If you would like to manage the email template including Subject and tags, please refer to Configuring Email Templates help article for more assistance.

Publishing the Prepared Agenda to Participants

In the bottom section of the page, you can select which prepared documents (Agenda/Agenda Full) to publish to the participants.  When you publish a document to the participant, it will be available for download by meeting participants. To unpublish any prepared document, click the Published button to unpublish.