Updating a Meeting Template - Configure Meeting - Participant Settings

This article explains the fields and settings available when updating Participant specific settings within a Meeting Template. Meeting Templates help standardize meeting configuration and ensure consistent settings across your organization.

To update a Meeting Template:

Navigate to Templates > Meeting Templates.
Locate the template you want to modify and click Edit Template.
Expand the Meeting Settings section to view and update the available options.
Click Configure Meeting Settings
Locate Participant Settings – Configure participant access, permissions, and meeting-related options.
Save your changes when complete.

The following sections describe each field and setting available within the Meeting Template and explain how they affect meeting configuration and participant experience.

Option	Explanation
Participant Features
Show All Features	Auto selects all options to be made visible to Participants.
Show Description	Displays text from the Description text box
Show Sponsors	Displays any Sponsor(s) that were populated in the meeting.
Show Minutes	Displays all minutes populated from the meeting.
Show Motions	Displays motion text to the Participants.
Show Public Comments	Display all Public Comments captured during the meeting.
Participant Comments
Enable All Comments	Auto selects all options to be made visible to Participants.
Enable Group Comments	Enabling Group Comments allows all members of the attendee group to communicate on agenda items simultaneously.
Enable Private Comments	Enabling Private Comments allows members of the attendee group to leave private comments that are only visible to the member who created the Private Comment. Other attendees and eScribe Administrators cannot view the content within the comments.
Enable Chair Comments	Enabling Chair Comments allows the Chair and eScribe Admins/Meeting Admins to communicate during the meeting. Chair comments will be indicated on the agenda item.
Other Settings
Allow chair to access meeting in advance	This will provide the chair with access to the meeting before it is published.
Allow participants to declare conflicts of interest	This allows participants the opportunity to self declare a conflict of interest for an agenda item. Note: Email notifications are not sent out to Participants or Administrators at the current time.