Uploading and Deleting Attachments on an Agenda Item in a Meeting

Upload Supporting Documents

Supporting documents, often referred to as attachments, provide additional information related to an agenda item or report. Individual files can be up to 250 MB in size, and there is no limit to the number of attachments that can be uploaded.

To upload supporting documents:

Open the agenda item and navigate to the Details tab.
In the Supporting Documents section, click Upload.
Select one or more files from your computer.
- To upload multiple files at once, hold Ctrl (Windows) or Command (Mac) while selecting files.
Click Open to begin the upload.

eScribe supports the latest two versions of Google Chrome, Microsoft Edge, Mozilla Firefox, and Safari.

Administrators can upload reports, reference materials, images, PDFs, or any other supporting documentation relevant to the agenda item. Once uploaded, the attachments will be available directly from the item's Details tab.

Unsupported Characters in the Filename

Files that contain the following are not recommended as they will not be part of any agenda or minutes packages:

Invalid characters within the filename: "<>|/\:*?
Password protected files
Corrupt files

Acceptable File Types

File Type	Supported
Documents	pdf docx, pptx xlsx csv
Web and Text	html htm
Images	jpg jpeg png tiff
Video	mp4 mov wopitest
Audio	mp3

File Types no longer supported

Documents: .doc, .xls, .ppt
Web/Text: .xml
Images: .gif, .bmp, .raw, .arw
Video: .wmv, .avi, .mpeg, .mkv, .3gp, .flv, .mgp, .mpg, .asf, .rm
Audio: .wav, .aiff, .aif, .wma, .ra, .mid, .ogg
Other: .info

Please note: New uploads of these file types will be blocked. Existing files will not be impacted.

Exclude from Agenda

Exclude from Agenda option ensures that the attachment will not be available for Participants or members of the public accessing the agenda via the iFrame.

Include in Agenda

The Include In Agenda option will include the attachment in the Agenda Packages, for Participants when accessing the Meeting, and for the Public.

When more than 1 attachment is placed on an item, the Download button will be available. Click on the Download option to download one single file of all of the attachments.

Remove Attachment

To Remove Attachment, click the Remove attachment option for each Attachment.